As far as ERP (Enterprise Resource Planning) software is concerned, COINS offers one of the most comprehensive, all-in-one, purpose-built systems on the market. Zenviron’s Chief Financial Officer, Richard Clark, mentions that COINS has ‘been a game changer’, delivering ‘automated and personalised reports on a daily basis’.
Richard went on to say how impressed he was with the dearth of available features:
“We knew COINS could give us those features that we didn’t have, as well as a plan for the future, so we could utilise many of the add-ons COINS has available.”
Operating across construction and civil engineering, COINS is able to offer a suite of tools that are highly beneficial for project management, supply chain and labour tracking. COINS is the best way to future-proof your business, improving all internal processes to save time and avoid preventable project roadblocks.
Below are five reasons to overhaul or integrate your existing processing systems with COINS.
- Taking control of project delivery
Project delivery has historically been the role of a single dedicated tool, especially in an industry which requires specific CAD or design programs to model project outcomes. COINS takes the features common to all construction projects, giving teams a single platform to view all stored information on. It allows the user to track the project as a single, progressive timeline with multiple moving parts to be ticked off.
Including everything from pre-construction and onsite management, such as supply chains, health and safety, task lists and more, an entire project’s life cycle is easy to track and manage from within the software.
- Financial intelligence
COINS allows users to make better financial decisions on the ground, managing all aspects of construction finance from the supply to the client side. The smart tracking allows users to streamline operational activities and accurately run to project schedules and budgets, reducing the chance of running into hidden or missing costs.
Providing in-depth cost breakdowns and key insights from your financial data, COINS makes the HR and Payroll process far more manageable.
- Keeping track of time
One of COINS' key advantages is its ability to integrate with other specialist software where another solution is needed. COINS can integrate with TimeFiler, which reduces the need for multiple spreadsheets or individual employee tracking systems. The data from COINS’ project management can be fed into TimeFiler to calculate employee hours, complete rosters and manage project timesheets months in advance.
COINS also includes its own timecard collecting and management system, making it easy to track different departments, subcontractors and other third parties with up-to-the-minute time and attendance data.
- Supply chain management
Supply chain hold-ups are one of the most challenging aspects of any project, dragging out completion times and elevating ongoing costs. Keeping tabs on the entire supply chain journey, including deadlines, payments and procurement processes, is a speciality of COINS, avoiding the need for paper and increasing collaboration between teams.
COINS allows managers to make informed decisions in real-time, allowing them to complete in-house pre-qualification checks, handle any RFI requests and simplify performance and issue management.
- Streamlining resources
COINS allows its users to streamline service management, ensuring that technicians, field workers, and other valuable employees and physical resources are put to good use. Integrating with TimeFiler allows for an effective data capture on employee-tracked time and rosters, which ties in with COINS’ financial reporting as well as its Payroll system. In particular, COINS handles call taking, scheduling and dispatch and accurately monitors designated employee activities. TimeFiler uses geofencing to track employees' punch-in time and job location, reducing the time spent figuring out job costings for employee labour.
Perhaps the greatest asset of COINS is its Construction Cloud service management, which allows for mobile and remote work, increasing the visibility of the system across mobile and desktop applications. Reporting and data tracking are kept as up-to-the-minute as possible, with information shared as soon as the system connects with the internet.
Integrating software systems
Time and attendance tracking is often down to professional preference and legal requirements, depending on the size of the company and the complexity of the employment types. The incredible flexibility of a system like COINS is that, whilst it’s designed to be a completely integrated project management system, it can be integrated with a system like TimeFiler for greater functionality. Together, COINS and TimeFiler improve productivity, reduce the confusion from multiple timesheets and automate calculations and alerts, ensuring data is entered correctly and all payroll queries and adjustments are made.
Increasingly, construction companies are stepping out of the accepted manually recorded timesheets in favour of systems that offer a complete overview of projects, mitigating holdups and improving scheduling whilst reducing unforeseen costs. COINS gives users a complete overview of the project timeline, including labour and supply-chain management, resource planning and project delivery times.
Within this framework, TimeFiler is preconfigured to automatically determine the different pay entitlements of individuals, including any award interpretations or pay conditions, across Australia and New Zealand.
For a free demonstration of the TimeFiler system, book a time to talk to the team here.
