Smart Timesheets

TimeFiler is all about smart timesheets.

The mandate for this class is based around the following principles:

Simple & intuitive

Timesheet entry should be as simple and
intuitive as possible. It should be painless to use so that employees can spend more time doing what they are actually employed to do.

Immediate feedback

During timesheet entry, employees should be alerted to any issues with their timesheet before submitting it to their manager. These prompts should be in real time, and likely to be specific to the employee’s contract conditions. These conditions may be simple, or they may be extremely complex. Watch this in action here.

Smart timesheets have the ability to show payments as the timesheet is created. For example, change the end time and see overtime rules apply; or create leave without pay transactions if the employee works less than rostered hours for the day. This includes very complex payment rules such as hospital shift payments, public holidays and ad-hoc allowance type payments. It also includes complicated rate rules, multiple currencies and date sensitive data.
View video here.

Flexibility to fit the needs of a dynamic organisation

In large organisations, it is very likely that different employees within the same company will require very different timesheet layouts and business rules. Some will enter start and finish times; and some will enter hourly quantities. For some, it may be both.

The product should be fully scalable so that it works just as well with many thousands of employees or jobs, just as easily as it would work with a hundred.

Manager tools

Managers will need to approve timesheets and leave requests. They will usually require a summary view of all timesheets and requests, however they also require the ability to drill down into the detail when required. Watch video here.

Integration with third-party products

Ensure that any master data that resides in another system (for example, payroll), and is required in TimeFiler, can be regularly updated in TimeFiler with little or no user intervention. This means very little data maintenance would be required in the timesheet system, and certainly dispels the myth that organisations require a modular based timesheet system within their payroll or accounting software.

Simple for everyone

It must be very user-friendly and obvious so that employees require very little or no system training. It should be fully web-based, and using the modern Web 2.0 concepts will ensure maximum usability and interaction.

It must be able to work with organisational IT standards such as SQL reporting services, as well as support a variety of browsers. It certainly shouldn’t require any plug-ins to be downloaded to your browser, and it should run with or without SSL on ports of your choice.

 

This is what we mean by Smart Timesheets.

It certainly deserves its own class.

 

Time & Attendance

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